The Ontario Securities Commission (OSC) is the statutory body responsible for regulating Ontario’s capital markets in accordance with the mandate established in the provincial Securities Act and the Commodity Futures Act. The Commission’s mandate is to provide protection to investors from unfair, improper or fraudulent practices, to foster fair and efficient capital markets and confidence in capital markets, and to contribute to the stability of the financial system and the reduction of systemic risk. This mandate is performed through policy, operational, adjudication and enforcement work. The OSC also contributes to national and global securities regulation development.
Human Resources and Corporate Services Branch is comprised of Human Resources, Administration, Knowledge Services, Records and Information Management, and the Business Continuity Function. The mandate of the Branch is to ensure the responsible stewardship of OSC resources, contribute to enterprise-wide workforce productivity, and lead the design and implementation of a positive employee experience.
The Administration Unit is responsible for Office Services, Mailroom, Facilities, Reception, Safety, Security, Contracts and Procurement.
The Administration Unit of the Human Resources and Corporate Services branch is seeking an experienced Safety and Security Specialist to support the timely and effective delivery of the programs that safeguard the staff, assets, and premises of the OSC. Reporting directly to the Manager, Administration, the Specialist performs daily safety and security operations at the OSC through managing the physical control access system, training/educating staff on emergency response readiness, liaising with emergency services, building security, and security guard service vendors as needed. The Specialist assists in the development of plans, policies, protocols and procedures that enhance corporate security, safety and emergency preparedness through documentation, standard operating procures, training and education.
Coordinate ergonomic assessments and subsequent recommended accommodations and procurement, follow up on recommended accommodations.
Coordinate building evacuation drills process with internal and external contacts, including maintenance and distribution of Fire Warden and persons requiring assistance (PRAs) lists, maintain documentation of locations of emergency equipment, e.g., first aid and emergency cabinets, fire extinguishers, monthly inspection of AED devices and Emergency & First Aid cabinets, ensure equipment in working order and replace parts/supplies as needed.
Deliver training related to safety and security programming such as fire warden training and safety & security orientation to new staff. Also coordinate emergency equipment (AED) training.
Act as primary administrator of security access control system, including administration of OSC access passes for all staff, consultants and contractors with required access level and of access pass readers, maintain log tracking history of OSC and building access passes and prepare scheduled security system access reports for management review and reconciliations.
Maintain documentation of safety and security related processes and procedures such as locations of security access readers, duress buttons and security cameras, and the OSC’s Safety/Security and Emergency Procedures document. Also assist with the development and documentation of procedures and protocols for management of office keys, access passes, security responses.
Coordinate regular safety testing, e.g., Data Centre fire suppression system and scheduled maintenance for security systems, make recommendations for repair/upgrades, as appropriate.
Submit travel risk assessments; track and report on travel and risk ratings.
Participate in procurement and contract negotiations for external service providers and managing vendors to their contract, ensuring quality and performance expectations are met. Also includes coordinating procurement of supplies and services required to support security programs.
Co-chair the Health & Safety Committee and a member of the Accessibility for Ontarians with Disabilities Act (AODA) Committee.
Maintain strong working relationship with landlord’s management and staff.
Respond to security incidents; track details, report to manager, and contact appropriate authorities/service providers as necessary.
Provide security escort of external service providers as required.
Act as back up to staff responsible for master key access and for booking security for Hearings, contractor escorts, as required.
Participate in business & budget planning, and support specials projects and various audit and reporting activities, as required.
The ideal candidate for this role has:
Completion of a college diploma in a security program or equivalent.
Minimum of 3 years of related experience in a similar role (or equivalent knowledge, skills and judgment) and has experience delivering, coordinating, and tracking safety and security training and education; and current knowledge of security related practices, standards, industry trends and evolving technologies.
a relevant professional certification such as ASIS PSP, APP or equivalent certification.
Health and Safety certification is preferred as well as a working knowledge of relevant legislation and regulations.
Intermediate to advanced knowledge of MS Office (Outlook, Word, Excel, PowerPoint, Visio, Project), experience with security access systems, and the ability to learn new software programs quickly.
The ideal candidate for this role brings:
Demonstrated effective verbal and written communication skills and ability to build collaborative relationships with internal and external stakeholders.
Proven track record of excellent customer service and the ability to work effectively both independently and in a team environment.
Demonstrated ability to manage time effectively and deliver results in a dynamic environment.
Strong attention to detail, a high degree of accuracy in all work and a commitment to quality.
Effective problem-solving skills and initiative demonstrated by identifying opportunities to improve processes and procedures.
Grow your career and make a difference working at the OSC.
The OSC is committed to providing an inclusive workplace environment that meets the accessibility needs of employees with disabilities. Please go to Accessibility at the OSC to review the OSC’s policies on accessibility and accommodation in the workplace.