Travel & Event Coordinator/ Center of Academic Excellence (CAE) in Cybersecurity Community
California State University, San Bernardino
Overview
Overview Employment Status: 30 hours a week, temporary 'non-exempt' benefited position through June 30, 2021 (with the possibility of a one-year renewable appointment based on availability of work, availability of funds and satisfactory job performance).
Salary: $18.00-$26.00 per hour
Work Schedule: TBD Monday to Friday between 8:00 a.m. to 5:00 p.m. Incumbent must be able to participate in remote or on campus work depending on the directives from the CSUSB campus.
First Review Deadline: The initial review of applications will begin on August 13, 2020.
Typical Activities
Typical duties may include, but are not limited to the following:
- Provide strategic planning for events including, the Centers of Academic Excellence (CAE) in Cybersecurity Symposium, the CAE Virtual Career Fair, the Principal Investigators Meeting, and other events as needed
- Plan event scope, design, and production while managing all project delivery elements within time limits
- Coordinate travel using DocuSign, CVent, or another travel platform
- Coordinate, supervise and implement every aspects of travel arrangements for staff, government officials, and the CAE-C Community
- Maintain queues to assure approvals as attained as well as deadlines are met
- Research and resolve all incorrect charges with respected to entire travel program
- Negotiate and secure event space; visit venue to plan layout of seating and decorations
- Discuss event budgets and expectations with management and staff
- Works with the media specialist to edit and design promotional materials
- Conduct market research, gather information, and negotiate contracts prior to closing any deals
- Work with the CAE in Cybersecurity Program Manager and Budget Analyst to provide feedback and periodic report to stakeholders
- Maintains general office records, compiling and updating information using the required databases
- Organize facilities and manage all event's details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc.
- Specific staff requirements and coordinate their activities at events
- Work with the Marketing and Media Specialist to deliver marketing campaigns on events to the CAE Community
- Proactively handle any arising issues and troubleshoot any emerging problems on the day of the event
- Conduct pre and post evaluations and report on outcomes
- Excellent oral and written communication skills
- Be a self-starter who works well both independently and as a member of a team
- Works well in a fast-paced environment under tight deadlines
- Maintains effective communication by following up and/or reaching out to various constituents in a timely manner
- Typical duties may include providing moderate to complex administrative and clerical support for assign development directors.
- Develop and track timelines for various projects on an ongoing basis to see projects/tacks to completion
- The incumbent should possess the ability to analyze budgetary data and make accurate and reliable fiscal projections.
- Other duties as assigned.
Minimum Qualifications
Knowledge, Skills, and Abilities:
- Applicants must have a sound foundation in English grammar, spelling, and punctuation, along with a working knowledge of office methods, procedures, and practices
- Applicants must have the ability to coordinate and prioritize many different tasks, determine the relative importance of each, set deadlines, and complete projects accordingly
- Applicants must have the ability to accurately maintain records and files
- Applicants must have strong organizational skills, be very detail-oriented, along with the ability to follow directions, take initiative, be flexible, have the ability to multi-task and independently make decisions on a day-to-day basis
- Applicants must have demonstrated the ability to maintain a high degree of confidentiality
- Applicants must have the ability to draft and compose correspondence
- Applicants must have the ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist, along with the ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area
- Applicants must have the ability to learn, independently interpret, and apply a variety of academic and organizational policies and procedures
Minimum Qualifications
Education and Experience: - High School Diploma or equivalent AND equivalent to three (3) years of experience in general office administrative and clerical work
- Applicants must have experience using standard office software programs such as Microsoft Outlook, Word, Excel, and Adobe Acrobat
Preferred Qualifications: - Bachelor's degree in marketing or a related field preferred
- Experience working directly with students
- Experience maintaining records and documentation
- Knowledge of PeopleSoft or a similar platform
Supplemental Information
UEC is an EOE - Minority/Female/Disability/Vets. This position will remain open until filled. This is a sensitive position and selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.
Benefits include:
- Medical, Dental, Vision, Flex Cash option
- CalPERS Retirement
- CalPers 457
- Group Term Life/ Accidental Death & Dismemberment (AD&D)
- Holidays and Personal Holiday
- Vacation and Sick pay accruals
- Educational Assistance Benefit is based on availability of funding.
- Workers' Compensation
- Unemployment Insurance
- State Disability Insurance
To view full description and to apply, visit: https://www.csusb.edu
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