Boston University is a dynamic and vibrant urban research university in one of the country's leading centers of innovation. We are a diverse community of students, faculty, staff and visitors from around the US and world on our three unique campuses: the Charles River Campus, which occupies a two mile swath from iconic Kenmore Square to Packard's Corner in the City of Boston; the Medical Campus located in the city's dynamic South End; and the Fenway Campus adjacent to the Longwood Medical Area. In recent years, Boston University has redoubled its efforts to foster a more inclusive environment, and BUPD is actively advancing efforts to not only ensure the Department reflects the rich diversity of the City of Boston, but is a department in which excellence is defined by how fully we embody these principles, as stated in the University's Diversity Statement. BU actively strives to be an antiracist institution.
The Scheduling Administrator is a civilian position who supports the Boston University Public Safety Department, which includes the Boston University Police Department, Boston University Medical Campus Public Safety, NEIDL, and any other units, which are under the purview of the Executive Director of Public Safety. This position manages internal and external issues related to all events and assignments that involve police officer and all public safety administrative scheduling. This position has clerical, billing and data entry responsibilities. This position is responsible for the management of compiling, assigning, and coordinating all overtime and detail assignments for the university community. This includes accounting for the accuracy of all overtime and details performed by police and public safety every payroll period.
This position is responsible for coordinating and administering all aspects of the police and public safety department's scheduling system including special event scheduling, personnel records, payroll, absence and attendance records, earned time accruals, organizational management, detail billing, purchasing, business related to employee hires and terminations, other duties as assigned by the Chief of Police or her/his designee. This includes making independent decisions when working with vendors in scheduling and rescheduling events based on department and vendor needs.
They must ensure the precise coordination between the department and the University's business system, and confirm that meticulous records are kept. This person must liaise with internal and external customers to forecast events months in advance, work with command staff to receive personnel orders and assist in documenting safety plans for scheduled events, construction work, and any extra worked performed by department personnel.
They will develop new processes related to scheduling and billing to maximize department efficiency. They will train new employees in the proper use of scheduling system.
High School Diploma/GED required as well as 1 to 3 years of relevant work experience
Must have strong computer/technical skills
Must be able to work independently
Should be able to communicate effectively with co-workers, managers, clients and vendors
Must be detail-oriented and able to multi-task
Ability to analyze processes and improve efficiency
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.
Internal Number: 1761
About Boston University
Boston University is no small operation. With over 33,000 undergraduate and graduate students from more than 140 countries, 10,000 faculty and staff, 16 schools and colleges, and 250 fields of study, our two campuses are always humming.